CPA for ABA Practitioners in Canada
Professional corporation incorporation. CPBAO compliance. Contractor classification expertise. Tax deductions specific to your practice. We understand your world — most CPAs don't.
Cheap incorporation. Clear taxes. No surprises.
Running an ABA practice as a sole proprietor costs you thousands in unnecessary taxes
You're great at what you do clinically. The tax and compliance side is a different world — and most general accountants don't know ABA-specific rules any better than you do.
Should I incorporate as a Professional Corporation?+
Probably yes — but the threshold depends on your income. Most BCBAs earning $80K+ save thousands annually through tax deferral. Income left inside the corporation is taxed at ~12.2% vs. your personal marginal rate of up to 53.5%. Note: unlike general corporations, ABA professional corporations cannot split income with a non-registrant spouse — all shareholders must be CPBAO registrants.
What exactly is CPBAO compliance for a professional corporation?+
CPBAO-registered behaviour analysts who want to practice through a corporation must obtain a Certificate of Authorization from CPBAO ($350 initial, $250/year renewal) — on top of Ontario incorporation. All shareholders, officers, and directors must be current CPBAO registrants. Non-registrant spouses cannot hold shares. The corporation name must follow strict CPBAO naming rules (surname + "Applied Behaviour Analysis Professional Corporation"). These rules are similar to physician and dentist PCs. Getting the structure wrong puts your Certificate of Authorization at risk.
Am I classified correctly by CRA — self-employed or employed?+
If you work for a clinic but you're paid as a contractor, CRA may reclassify you as an employee. That means back taxes, CPP, and EI. We review your arrangement and flag the risk before CRA does.
What can I actually deduct as an ABA practitioner?+
BACB certification fees, CPBAO dues, clinical software (Catalyst, CentralReach), mileage for home visits, home office, CE conferences, RBT training and supervision costs, professional liability insurance, and more.
Is my ABA revenue subject to HST?+
It depends on who you're treating and how you're funded. OAP-funded services have different HST rules than private-pay. Getting this wrong creates CRA liability — in both directions.
Transparent Pricing
What We Do for ABA Practices
We've incorporated ABA businesses, handled OAP funding payroll, filed HST for therapy practices, and optimized tax strategy for behaviour analysts across Canada. No learning curve on our end.
CPBAO-Compliant Incorporation
$299 Adapt fee
+ government & CPBAO fees (see breakdown below)
Full CPBAO professional corporation setup — OBCA incorporation, Certificate of Authorization application, CRA accounts, and OAP provider transition. We handle every step so nothing falls through.
What's included:
- NUANS name search (CPBAO naming rules)
- OBCA articles of incorporation
- CPBAO-compliant share structure (registrant-only)
- Certificate of Authorization application support
- CRA accounts: corporate tax (RC), HST (RT), payroll (RP)
- OAP provider transition support
- Corporate minute book
Total cost breakdown:
Ongoing Bookkeeping & Tax
After incorporation, we offer monthly bookkeeping packages and annual T2/T1 tax filing — all tailored to ABA practices (OAP revenue, RBT payroll, ABA-specific deductions). Pricing is based on your business size and the services you need.
- Monthly bookkeeping from $100/mo
- ABA-specific expense categorization
- RBT payroll & OAP revenue tracking
- HST/GST filing
- Annual T2 corporate + T1 personal tax
- T4/T5 slips, CRA correspondence
Annual CPBAO renewal — we remind you
Your corporation's Certificate of Authorization renews every year ($250). As an ongoing client, we track your renewal date and remind you before it lapses — because a lapsed CoA means your corporation cannot legally practice ABA in Ontario.
Free Resources
ABA Accounting Guides — Written by Your CPA
Plain-language guides written specifically for Ontario behaviour analysts. No jargon, no generic advice — just the real answers to the questions ABA practitioners actually have.
Incorporating Your ABA Practice in Ontario
Why BCBAs can incorporate, real tax savings at different income levels, OAP funding implications, and how we handle the setup.
HST and ABA Therapy Services in Ontario
When is ABA revenue exempt vs. taxable? How OAP funding affects your HST position, and how to avoid a CRA reassessment.
Tax Deductions for ABA Business Owners
Every legitimate deduction for ABA practice owners — clinical software, mileage, BACB fees, CE conferences, RBT costs, and home office.
Payroll: BCBAs, RBTs & OAP Funding
Employee vs contractor for RBTs, OAP funding flow, CRA remittance obligations, and the director liability risk most ABA owners miss.
Simple Process
How It Works for ABA Practitioners
From first call to fully incorporated and compliant — most clients are set up within 2 weeks.
Book a free 30-min call
Tell us about your practice — solo contractor, small clinic, or somewhere in between. We listen before we recommend anything.
We review your structure
We assess your current setup: sole prop vs corporation, contractor classification risk, HST position, and where tax savings exist.
Incorporate (if it makes sense)
We handle NUANS, OBCA articles, CPBAO Certificate of Authorization application, CRA accounts, and OAP transition. Done in days, not weeks. Our fee: $299 + gov & CPBAO fees (~$975 all-in).
Ongoing support (optional)
Monthly bookkeeping + annual T2/T1 means you never have to think about accounting again. We handle it, you do the clinical work.
Your CPA
Vishal Malhotra, CPA Ontario
CPA Ontario · Rep ID V64F78X · EFILE Certified · Master's in Data Analytics
Adapt Accounting Services was built to bring affordable, transparent CPA services to small business owners and professionals who deserve better than a big firm that doesn't know their industry.
We specialize in ABA practitioners because we've done the work — incorporated ABA businesses, navigated HST on therapy services, handled OAP funding payroll, and structured ABA practices for maximum tax efficiency.
Credentials
- CPA Ontario · Rep ID V64F78X
- EFILE Certified (CRA)
- Master's in Data Analytics
- Virtual, Canada-Wide
- 30+ clients served
- Orangeville, ON based
Client Reviews
What Our Clients Say
“Adapt stepped right in, took over all communication with the CRA, organized my old boxes of receipts, and prepared a rock-solid response. They proved all my HST claims were valid and got the auditor to drop the payroll dispute entirely. They literally saved me from a penalty that would have ruined me.”
“They implemented a clear tracking system for our jobs and cleaned up our entire ledger in record time. Really good bookkeeping that lets me see exactly which projects are actually profitable for us. They truly go above and beyond and care about the success of their clients.”
“The team at Adapt Business Solutions gave me top-tier service! I came in needing some tax work to get done and they held my hand through the process and even got me a higher return! Awesome!”
Free Consultation
Schedule Your Free 30-Minute Consultation
Tell us about your ABA practice. No obligation — just a real conversation with your CPA about your tax situation and what we can do for you.
Ready to Optimize Your ABA Practice?
Incorporate for $299, get your books in order, and start keeping more of what you earn. We handle the accounting — you handle the clinical work.
Or call: (437) 772-9598 · accountant@adaptbusinesssolutions.com